The stock nobody can see
Most workshops hold stock — they just do not know how much. The oil filter is somewhere on the back shelf, the brake pads "were there last week", the supplier invoice is in a drawer. Inventory software is useful not because it counts stock, but because it reduces stock where the part is actually used: on the work order.
Warehouse and shelf.
Several warehouses, shelf locations within them — like in reality. One item can be in several places; a search tells you where and how many.
Price and margin.
Purchase price, selling price, margin as a percentage or an amount. The office sees it, the mechanic does not — they only work with the selling price.
Movements from the work order.
A part put on a work order is an issue; a part taken back is a correction. Receiving from a supplier invoice — from a photo, with text recognition.
How it works
Items and suppliers
SKU, name, brand, supplier, unit, minimum stock. Suppliers and brands live in their own lists, entered once.
Receiving
Based on the supplier invoice: quantity, purchase price, warehouse, shelf. From a photo of the invoice the system pre-fills the items with text recognition — you check instead of typing.
Use on the work order
The mechanic or the office adds the part to the work order; the quantity leaves the stock and the selling price lands on the job. Reservation is possible for parts not yet fitted.
Alerts and reports
Below the minimum stock the system alerts you. The movement log keeps every receipt, issue, correction and reservation — who, when, how many.
What is included
- Warehouses and shelf locations per site.
- SKU search, filtering by name, brand and supplier.
- Purchase price, selling price, margin — purchase price and margin hidden from mechanics.
- Low-stock alerts per item.
- Movement types: receipt, issue, correction, reservation — with a full log.
- Automatic stock movements for parts placed on work orders.
- Invoice photo with text recognition for receiving — recognition runs in the browser; the image never leaves the device.
- Stock lookup for mechanics on a phone: is it there, where, how many — without walking to the office.
Invoicing from the work order
Parts used and labour go onto the invoice together — from your own invoicing account, with a preview before issuing. Stock, work order and invoice are one system: you never type the same thing three times.
Who is it worth it for?
Any workshop that keeps parts — even just the most common filters and pads. The gain is not the stocktake: it is that a part put on a work order never goes missing from the invoice, and the system flags a shortage before the customer does. It really works together with the work order module.